Future of Shared Services HR Project Support

Location
Southampton, Hampshire
Salary
£21,591
Posted
27 Jul 2021
Closes
30 Jul 2021
Contract Type
Contract
Hours
Full Time

Location

Southampton

About the job 

We welcome applications from all communities and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.

Can you build solid working relationships with internal and external stakeholders?

Have you got excellent organisational skills?

Would you like the opportunity to expand your HR knowledge and be part of a pioneering team transforming how the MCA and wider Department for Transport operates?

If so, we would love to hear from you!

Job description

It’s an exciting time for the MCA, we have a fantastic project ongoing with our Future of Shared Services (FoSS) Team. If successful you would support the design and development of a new Shared Services solution ensuring that MCA business and operational needs are met, and governance controls are in place. You would provide administrative support to the team regarding governance and the administration of project documentation.
 

Responsibilities

Responsibilities include but are not limited to:

• Act as a Change Ambassador within the Maritime & Coastguard Agency (MCA) and across the Department for Transport (DfT) for the FOSS Programme; remaining positive, engaged, enthusiastic and committed to the vision of the MCA and Programme

• Assist the MCA FoSS HR Team in the delivery of FoSS goals and objectives, including Data Dry Runs (DDR) and Parallel Pay Run (PPR)

• Work with the wider MCA FoSS and DfT FoSS team to provide project updates/reviews and updates to MCA stakeholders

• Support with putting appropriate governance measures in place and kept up to date to support successful Programme delivery

• Assist with project planning and progress reporting to stakeholders within the MCA

• Support the preparation for FoSS Data Migration, ensuring accuracy of data within the current solution (Agresso Business World) and appropriate retention is applied to both online and offline systems

• Support with the engagement with Subject Matter Experts within HR to prepare them with the transition across to the new systems

• Support the development of the policies for the FoSS Programme and for MCA's Shared Services provision within business as usual

• Assist with the design of internal Training Materials for the new systems, ensuring materials are user friendly

• Become a recognised source of information in the future systems that will be utilised by MCA within the Shared Services arena, and support others in developing such knowledge in the systems to facilitate effective transition from programme to business as usual.

For more information about the role please see the attached Role Profile.

About you

To thrive in this role, you will have experience working in a HR environment, you enjoy collaborating with others and can build rapport quickly with both internal and external stakeholders which enables you to build solid working relationships.

You will bring experience of process development and you enjoy working with data, applying the appropriate processes to ensure the required standards are met.

You will draw upon your excellent organisation skills and keen eye for detail allowing you to ensure all documentation is completed and kept up to date.

You will use a variety of communication skills, including verbal and written, and will tailor these to suit your audience.

If you have an interest in broadening your knowledge within HR, this role would be perfect for you!

Additional information

As the programme develops it is possible that regular travel including overnight stays may be required. You will be provided with full notice of this.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Communicating and Influencing
  • Changing and Improving
  • Working Together
  • Delivering at Pace
  • Making Effective Decisions
  • Managing a Quality Service

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Things you need to know Security

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

As part of the application process, you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.

This vacancy is using Success Profiles. This gives us the best possible chance of finding the right person for the job, drives up performance, and improves diversity and inclusivity.

The selection process will be designed specifically for the role. As a result, your assessment will include an interview and a written exercise.

Please tailor your CV to suit the role. For your Personal Statement, please demonstrate the following:

• Your experience of working in a HR environment
• Your experience of process development
• Your experience of effectively working with and managing stakeholders

The sift is due to take place week commencing 2nd August 2021.

The interview/assessment is due to take place week commencing 16th August 2021.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

We are closely monitoring the situation regarding the coronavirus and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice.

The selection process will be designed specifically for the role. As a result, your assessment could include:

• an interview and one or more exercises.

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Please see attached candidate notes for further information about our recruitment process.

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section

Further Information

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email DRGComms@dft.gov.uk for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants Job contact : Name :   James Rapson Email :   james.rapson@mcga.gov.uk   Recruitment team : Email :   dftrecruitment.grs@cabinetoffice.gov.uk Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: dftrecruitment.grs@cabinetoffice.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission
 

Attachments Role profile Opens in new window(pdf, 118kB) Z. Candidate Notes Opens in new window(pdf, 823kB) Z. Candidate Guidance for CV and Personal Statement Opens in new window(pdf, 405kB)

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