Executive Assistant, 6 Month Fixed Term Contract
This is a fantastic opportunity for an enthusiastic and experienced Executive Assistant looking to apply their existing knowledge to a new exciting role on an initial 6 month fixed term contract with the potential to be a permanent role. This is a fast-paced position requiring a positive, confident, and proactive approach for someone who can work quickly and productively in a pressurised environment.
Our Financial Management Group is seeking an Executive Assistant to provide dedicated support to their busy London team.
Your responsibilities will include, but not be limited to: extensive calendar management across multiple time zones for several Directors, organising large scale meetings, managing conflicts and booking rooms/catering; travel management, from obtaining flight/hotel quotes and preparing approval documentation through to managing approvals and booking the travel; processing purchase orders and invoices on Coupa; processing monthly Amex / expense claims in Concur; assistance with preparation of documentation for meetings as required; and assisting with PowerPoint presentations
To be successful in this role you will have a minimum of 7 years work experience within a fast-paced, financial environment in a Personal Assistant/Executive Assistant role. You will have advanced Outlook experience and be able to manage several calendars, working across different time zones; coupled with: an excellent working knowledge of MS Word, MS Excel, MS PowerPoint and MS Outlook; exceptional attention to detail and organisational skills; strong ability to balance conflicting priorities and make decisions accordingly; proactive and enthusiastic attitude, with the ability to anticipate needs of team members and act as necessary; good judgement and discretion on confidential matters; and working as part of a team.
If you are ready to take on a new role in a very busy team, we look forward to hearing from you.
About the Financial Management Group
The Financial Management Group provides financial, tax and treasury services to all areas of Macquarie. The group is focused on providing strategic analysis and advice to Macquarie's businesses and senior management, managing Macquarie's funding, liquidity and capital position, ensuring Macquarie continues to meet regulatory and compliance obligations and managing Macquarie's corporate affairs.
Our commitment to Diversity and Inclusion
The diversity of our people is one of our greatest strengths, and an inclusive workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.
As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.
Joining Macquarie means you’ll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.