Head of Planning & Reporting

Hastings, East Sussex
26 Feb 2021
08 Mar 2021
Contract Type
Full Time


Birmingham, Hastings, Leeds, London

About the job 

Salary: National - £48,774 & London - £54,105

Locations Birmingham, Hastings, Leeds or London

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including Black, Asian and Minori

Job description

Do you have experience of working within a Programme Management environment?

Are you a highly skilled people person who is looking for the opportunity to lead from the front, whilst bringing your key stakeholders with you working across a range of transport policy issues?

This exciting opportunity will allow you to embed develop Project and Programme Management across the LT Covid-19 Division, operating a high performing programme management office. Assist the division to operate effectively, as well as giving Senior Leadership appropriate assurance and oversight of the division’s work. A key focus on the following key elements, Risk Management, Reporting, Resilience and Resourcing.

You will have the opportunity to chairs cross divisional meetings with other directorates, allowing you to network and build strong working relationship with your key stakeholdersacross the team. You will also be leading conversations with the Senior Management Team, so you will need to be comfortable working with people of all levels.



Responsibilities include but are not limited to:

• Managing programme level risks and issues in the LT Covid-19 Division, constructively challenging status and mitigation, reporting progress and escalating to senior leadership team for awareness or resolution. Reporting risks in line with the processes and procedures of DfT risk management policy.
• Establishing and embedding developing proportionate Governance processes and procedures across the LT Covid-19 Division in line with DfT’s procedures, including links with and reporting to DfT Covid-19 Directorate as well as within the RPE Group.
• Establishing and embedding developing clear and appropriate reporting mechanisms within the LT Covid Division in line with the governance channels, delivering clear and concise reports to Senior Leaderships.
• Managing the division’s resourcing, including leading on recruitment and resource forecasting, to ensure that the LT Covid-19 Division hasve the capacity and capability enabling the divisionit to operate effectively with appropriate resilience and forward planning.
• Establishing the tools, process and procedures to provide the foundation for the LT Covid-19 Division to be a high performing team, leading on the teams business management processes such as the divisional team meetings.
• Managing programme delivery in the LT Covid-19 Division by identifying key milestones and dependencies, constructively challenging progress against plans and embedding positive programme and project management behaviours across teams. Provide the Senior Leadership with the appropriate tools to undertake strategic planning.
• Capturing and embedding lessons learned in the LT Covid-19 Division using a variety of tools to ensure knowledge, expertise and experience is shared and retained.

About You

Are confident and skilled in providing challenge where necessary to ensure the best outcomes are delivered?

We are searching looking for a strategic thinker, who can link issues together to maximise opportunities to add value. You enjoy building effective working relationships with a wide range of stakeholders, including at senior level. You use strong and dynamic communication skills to deliver your message, create a strong sense of purpose, and influence those around you. You take an evidence-based approach, are organised, keen to learn new skills and can deal with uncertainty. You keep in mind the bigger picture and look beyond the status quo to see how things could be improved.

You have previous experience of working in a PMO, risk management or project / change management environment. You enjoy working collaboratively and engage effectively to develop constructive and supportive relationships to bring people together across the Directorate and Department. With exceptional organisational skills, you will be able to monitor progress and project delivery milestones, ensuring that deadlines are met. You will be expected to be a team player, being flexible in your responsibilities as the role develops.

You will have experience of working at pace in in a programme and project management environment, dealing with planning, reporting, risk and issues. You will be experienced at using Microsoft Office programmes – Outlook, Powerpoint, Word and Excel to produce high-quality products e.g. slide decks for stakeholder engagement events. You will have experience of briefing Ministers and senior officials.


We'll assess you against these behaviours during the selection process:

  • Making Effective Decisions
  • Delivering at Pace
  • Seeing the Big Picture
  • Leadership

Technical skills

We'll assess you against these technical skills during the selection process:

  • • Planning (competence 4)
  • • Risk and issue management (competence 8)
  • • Stakeholder engagement (competence 13)


Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out more about what it's like working at the Department for Transport.

Things you need to know Security

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Experience and Technical skills.

Selection Process

We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

The Civil Service Nationality Rules has been updated following the United Kingdom’s exit from the European Union. The new rules will come into effect on 1st January 2021. We urge people from the EU, European Economic Area and Switzerland to be familiar with the updated Nationality rules prior to applying for this role.

Project Delivery Profession Framework - https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/755783/PDCF.pdf

As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.

As part of the sift process, you will be asked to complete a Situational Judgement Test. If you are successful at this test, you will be asked to complete you CV & Personal Statement Application.

Please provide a CV outlining your career history and the key responsibilities you had within each role. For your personal statement, please utilise the 750-word count to outline the following:

- When you have used your strong stakeholder management skills to build strong, long lasting relationships to help you to influence across all grades within the organisation.
- When you have used your strong leadership capabilities, to coach and support develop your team to enable development and growth and lead from the front.
- Your proven experience of working within a programme management environment.

The sift is due to take place from 10th March 2021.

Interviews/assessments are likely to be held from 22nd March 2021.

This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. As a result, your assessment could include:
• an interview

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

For further information on Success Profiles visit our Careers website.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section

Further Information

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email [email protected] for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants Job contact : Name :   Steve Ives1 Email :   [email protected]   Recruitment team : Email :   [email protected] Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website at https://civilservicecommission.independent.gov.uk