Project Management Office Planner

Southampton, Hampshire
23 Feb 2021
08 Mar 2021
Contract Type
Full Time



About the job

We welcome applications from all communities and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.

Important information regarding Vetting Checks

Due to Covid-19, there is less capacity to complete National Security Vetting checks. Vetting is being prioritised for staff either directly involved in the HMG Covid-19 Response or roles in a limited number of agreed high priority areas.

Therefore, in some instances, following successful BPSS pre-employment checks, the successful candidate may commence employment on the premise that NSV higher security checks will be conducted once normal service levels resume. Should NSV checks prove to be unsuccessful, an alternative role, not requiring NSV clearance, will be identified within the department.

If this is not possible the start date for some campaigns will need to be delayed until vetting has been completed.

Do you have exceptional project management skills?

Are you highly organised and able to prioritise your work to achieve outcomes?

Do you have excellent communication skills, and a confidence to engage with stakeholders at all grades?

If so, we would love to hear from you.

Job description

The implementation of the Future of Shared Services (FOSS) Programme will replace the existing system, processes, and contractual arrangements for the MCA as part of a Department for Transport wide initiative.

The new system and service provision will allow MCA to buy goods and services, pay suppliers and staff, meet statutory obligations improve reporting analysis and decision making by providing insight and is integral to MCA meeting a range of objectives. FOSS will have an impact on every person within MCA, how we pay volunteers, how business processes are delivered and how we are perceived by Customers and suppliers.

The successful candidate will be instrumental in the design and implementation of the project management function for the implementation of FoSS onto MCA. The role will develop, maintain and document appropriate plans and controls for the project/programme in line with the change lifecycle and delivery methodology ensuring the appropriate governance disciplines are observed.

Additional information

We are following current government guidelines and working remotely, if successful you will be provided with IT equipment to carry out your duties remotely. Once we are able to return to the office, we will provide you with full notice of this.

Once usual service resumes, there may be occasional requirements for you to travel within the UK, but you will be notified in advance.


Your responsibilities will include, but are not limited to:

• Developing; maintaining and documenting appropriate plans and controls in line with project/programme delivery methodology
• Ensuring the appropriate governance disciplines are observed
• Facilitating resolution of project issues and mitigation of project risks
• Maintaining project documentation and project management processes
• Managing dependencies, assumptions and other controls
• Track record against success criteria and MCA benefits profile
• Producing both qualitative and quantitative information on project performance

About You

To be successful in this role, it’s essential that you have basic knowledge and understanding of project management and budget planning.

You will have strong interpersonal and communication skills and the ability to interact confidently and professionally with stakeholders, often at senior levels. You enjoy influencing others, encouraging them to make the right decisions in line with the business and departmental requirements.

Excellent organisational skills are required and you will be able to manage and filter workflow as well as organise and prioritise your work to maximise productivity and achieve all deadlines. You will be a dynamic, highly adaptable and flexible individual, adjusting to the requirements of the role.


We'll assess you against these behaviours during the selection process:

  • Seeing the Big Picture
  • Leadership
  • Delivering at Pace
  • Communicating and Influencing


Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out what it's like to work at the Maritime and Coastguard Agency

Things you need to know 

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

The Civil Service Nationality Rules has been updated following the United Kingdom’s exit from the European Union. The new rules will come into effect on 1st January 2021. We urge people from the EU, European Economic Area and Switzerland to be familiar with the updated Nationality rules prior to applying for this role.

As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.

This vacancy is using Success Profiles. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

The sift is due to take place from Tuesday 9th March 2021.

Interviews will be held week commencing Monday 22nd March 2021.

This interview will be conducted via a video interview, details of which will be provided to you should you be selected for interview.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

How to Apply

For your CV and personal statement, please provide detailed evidence of your experience of the following:

• Experience of developing, maintaining and documenting appropriate plans and controls in line with project delivery methodology
• Building and maintaining strong and effective stakeholder relationships to delivery against challenging goals or deadlines
• When you have used effective organisational skills to plan and organise a heavy workload and managed conflicting priorities
• Your experience of influencing stakeholders/customers to come around to your way of thinking by using strong engagement skills

The selection process will be designed specifically for the role. As a result, your assessment could include:

• an interview with one or more exercises

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Please see attached candidate notes for further information about our recruitment process

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section

Further Information

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email [email protected] for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UKs
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants Job contact : Name :   Mandy Macdonald Email :   [email protected]   Recruitment team : Email :   [email protected] Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here ( to visit Civil Service Commission

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