International Relations Assistant
About the job
We welcome applications from all communities and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.
Would you relish the opportunity to provide administrative support for the UK delegation to high profile meetings at the International Maritime Organization (IMO), the United Nations Specialized Agency responsible for regulating shipping?
Would you enjoy collaborating and engaging with a range of partners to ensure accurate and high quality information is provided to the Head of Delegation?
This role is based with the Maritime and Coastguard Agency (MCA) UK International Liaison and will be involved in the facilitation of UK's input to international discussions at the International Maritime Organization (IMO).
This role will support the International Relations Officer and the Technical Manager in the preparation of the UK delegation to IMO meetings with a view to supporting the MCA operational priority for a successful and sustainable maritime sector through better regulation.
It will therefore undertake administrative tasks in support of the Permanent Representative of the UK to the IMO (PRIMO) and the UK International Liaison Branch as required, in order to deliver our business objectives.
To undertake administrative tasks in support of the International Relations Officer in ensuring that an accurate and up to date lead file is available to the Head of Delegation for IMO meetings at all times. This will include:
• all submissions to IMO meetings are downloaded;
• briefing and speaking note requests are sent and logged to policy officials;
• appropriate secretariat function is provided for the Briefing Meetings;
• the IMO Meeting Summary document is prepared in advance of each IMO session; and
• UK delegation credentials are submitted to the IMO including seeking credentials from the Foreign, Commonwealth and Development Office (FCDO) where appropriate.
• To register policy leads for IMO Web Accounts and assist them as necessary in signing up for notifications from the IMO's document repository; 'IMODOCS'.
• To support the IMO and Host Government Lead, as requested, in the routine management of the IMO Host Government functions.
• To support the International Relations Coordinator in collating records of attendance of delegations at IMO Committee and Sub-Committee sessions.
• To make and record all travel and accommodation arrangements for UK International Liaison branch members and the PRIMO.
• To maintain an up to date list of key contacts and their details for IMO meetings.
• To manage the International Liaison inbox.
• To support members of UK International Liaison, as requested, in undertaking expedient tasks to fulfil business
You are someone who has excellent attention to detail and has the ability to produce high quality documents to support senior colleagues in high profile meetings. You are able to manage competing priorities with ease whilst still ensuring high quality outcomes. You have excellent organisation skills and will be able to use these to provide accurate information packs for Policy Leads.
Your problem-solving skills are expectational and you are able to suggest solutions to challenges you may come across. You are able to build collaborative and engaging working relationships and are able to adapt your communication style to suit their individual requirements.
We'll assess you against these behaviours during the selection process:
- Working Together
- Delivering at Pace
- Managing a Quality Service
- Changing and Improving
We only ask for evidence of these behaviours on your application form:
- Working Together
- Delivering at Pace
- Managing a Quality Service
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
Find out what it's like to work at the Maritime and Coastguard Agency
Things you need to know
Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks.
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.
We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.
Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.
The Civil Service Nationality Rules has been updated following the United Kingdom’s exit from the European Union. The new rules will come into effect on 1st January 2021. We urge people from the EU, European Economic Area and Switzerland to be familiar with the updated Nationality rules prior to applying for this role.
As part of the application process you will be asked to complete a personal statement. Further details around what this will entail are listed on the application form.
Should a large number of applications be received, an initial sift may be conducted using the lead behaviour, Working Together. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
This vacancy is using Success Profiles. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity. For further information on Success Profiles behaviours please click here
How to apply
For this role we will assess Working Together, Delivering at Pace, Managing a Quality Service and Changing and Improving.
Please tailor your personal statement (250 words) to provide evidence of:
- Demonstrable knowledge of and experience in use of Microsoft Office Word, Excel and Outlook.
The sift is due to take place 12th to 16th March 2021.
Interviews are likely to be held 26th-29th March 2021.
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment could include:
• an interview
You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
Please see attached candidate notes for further information about our recruitment process. For further information regarding the role please contact either:
- [email protected]
- [email protected]
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section
To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.
Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.
Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email [email protected] for assistance.
Feedback will only be provided if you attend an interview or assessment.
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UKs
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Apply and further information
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission