Personal Assistant

Position: Part-Time Personal Assistant (Fixed Term Contract)
Location: Hybrid (Remote & Office)
Working Hours: Very Flexible (Approximately 10 hours per week)

Key Responsibilities:

• Utilise your travel experience to assist in planning, booking, and managing complex travel arrangements for team members, including flights, accommodations, and itineraries.
• Provide general administrative assistance, including managing emails, filing, and handling office correspondence.
• Manage and process expense reports, including collecting and uploading receipts, verifying expenses, and ensuring compliance with company policies.
• Prepare, format, and proofread documents, reports, and presentations. Assist with maintaining office supplies, organising meeting spaces, and ensuring the office environment is efficient and welcoming.
• Maintain accurate records and databases, ensuring all information is up to date and easily accessible.
• Assist with maintaining office supplies, organising meeting spaces, and ensuring the office environment is efficient and welcoming.
• Help in scheduling meetings, coordinating appointments, and managing calendars for key team members.
• Ensure the office is stocked with refreshments, including coffee, tea, snacks, and other beverages, and manage the provision of refreshments during meetings.
• Arrange and purchase lunch for the team as needed, ensuring that everyone’s preferences and dietary requirements are considered.
• When in the office, prepare and serve tea, coffee, and other beverages for team members and guests, ensuring that everyone is well taken care of during meetings and throughout the day.
• Work both remotely and in the office, depending on the needs of the team and projects.
• Support various tasks/projects as needed to ensure smooth office operations.

Qualifications:

• A strong background in travel planning and coordination is essential. Experience in booking international and domestic travel, understanding travel policies, and dealing with travel-related issues is highly valued.
• Proven experience in an PA role.
• Experience handling expense reports, processing receipts, and managing expense-related documentation.
• Proficient in IT and Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with using online communication tools (e.g., Zoom, Slack).
• Ability to handle sensitive and confidential information with care and professionalism.
• Excellent organisational skills with a keen attention to detail.
• Strong written and verbal communication skills, with the ability to interact professionally with colleagues and clients.
• Ability to work independently, prioritise tasks, and manage time effectively in a hybrid working environment.
• A willingness to take on new challenges and responsibilities.
• Timely responses, using initiative and a self-starter. 

Benefits:

• Flexible Working Hours: Customise your working schedule to fit your personal commitments.
• Hybrid Working Environment: Enjoy the balance of working from home and in the office. One day in the office (negotiable)
• Laptop and Phone: A company laptop and mobile will be provided